SSW Forms

• SSW Request Form.
• This form streamlines common requests for faculty and staff at the School of Social Work. Please use it to:
  • Request office supplies
  • Order business cards
  • Request nametags
  • Obtain visitor parking permits
  • Submit work orders
  • Reserve meeting or event space
  • Request the Dean’s event appearance
  • Request a Dean’s letter of support
  • Add a meeting or event to the SSW School-Wide Calendar
• Little Hall Meeting Room Reservation Requests
  • To request a meeting room, go to schedule.ua.edu (please be aware that this website will only work when connected to campus servers)
  • Click on the “Events” tab.
  • Click on the “Event Request” link.
  • Select “Little Hall Request Form” from the drop-down menu.
  • Fill out the form with all of the necessary information.
  • Under “Meeting Recurrence” please select the date and time for your event(s) and then click the “Create” button in the right-hand corner of the form.
  • When requesting a room, select the box next to the meeting name and click “Request Rooms”.
    • Here you can view the rooms that are available or unavailable (highlighted in red) to request.
    • Select the room then click “OK” in the bottom right of the pop-out screen.
  • Click the “Submit” button in the upper left-hand corner.

Please allow a minimum of 7 business days for review and approval.

New SSW faculty and staff members will need to have a UA DocuSign account established for them. Please contact Darcel Green dmgreen@ua.edu to setup your account. Existing SSW faculty and staff should already have an account established, so please email Darcel Green for account access issues.

• DocuSign Account Setup and General Navigation Instructions (PDF)
• Instructions for submitting a DocuSign General Authorization (GA) Form (PDF)
• GA – Dean Signature Required
  • Use this version for all purchasing requests that use:
    • Program budgets (MSW, BSW, PhD, Dean, etc.)
    • Endowment income funds
    • Capstone funds
    • Carry-forward funds
    • Discretionary funds
    • Internal grants (state funds)
    • All hiring requests
    • All Title IV-E requests
    • A Program Director, Coordinator, or other required approver should also be included in the routing when applicable (for example, when a purchasing request is being charged to two budgets).
• GA – Dean’s Signature NOT required
  • Use this version only when using external contract or grant funds.
    • A PI’s signature is required.
• SSW Gift Cards Request Process
  • The faculty or staff member requesting gift cards submits a GA.
  • Once the GA is approved, they should Darcel Green (dmgreen@ua.edu) the approved GA along with the Gift Card Request Form so it can be routed via DocuSign for signatures.
  • Once approved, a copy of the signed form will be emailed to the requester. Please allow a minimum of 7 business days for processing.
  • The approved Gift Card Request Form and GA are then submitted in Concur. Angie Stevens, Administrative Assistant II in the Office of Social Work Research, can assist with this submission as needed.
  • For additional guidance, please click here for the UA Gift Cards Guide.
• Student Hiring Grid
• UA Spending Policy
• Events Budget Form An events budget form should be submitted with any GA for program or school-wide events. See our Events Planning Guide for helpful tips on how to coordinate an event.

Please allow a minimum of 7 business days for review and approval.

All faculty and staff travel (in-state or out-of-state) requires a TA Form and Budget Worksheet submission. If presenting at a conference, attach a copy of your abstract acceptance.

• TA – Dean’s Signature Required
  • Use this version for all faculty travel requests, including those funded by contracts or grants, even if no expenses are incurred (submit with $0 listed).
  • Use for all staff travel that does not fall under the “Dean’s Signature NOT Required” category.
  • Use for all Title IV-E funded travel.
  • The Budget Worksheet is now embedded in this DocuSign form.
  • A Program Director, Coordinator, or other required approver should also be included in the routing when applicable (for example, when a travel request is being charged to two budgets).
• TA – Dean’s Signature NOT Required
  • Use this version only for staff travel requests funded by contract or grant funds (excluding Title IV-E).
  • A PI’s signature is required.
  • Budget Worksheets: Please fill out a Budget Worksheet here for in-state and out-of-state travel and attach to this version of TA.
• TA – Fleet Reservation Form Included
  • Use this version for travel requests that require a UA fleet vehicle.
  • The Budget Worksheet is included in this DocuSign form.
  • Once the TA is fully approved, the Fleet Reservation form must be emailed to fleet@ua.edu.
• Budget Worksheet
• UA Travel Policy

All SSW faculty and staff members are required to submit a SSW Faculty & Staff Leave Request Form PRIOR to taking annual and/or scheduled sick leave.

UA time off policies and procedures apply to your leave. The SSW Faculty & Staff Leave Request Form is for internal use and does not remove or supersede any UA leave requirements. For UA time off information, please visit: https://hr.ua.edu/employee-resources/time-off-options.

SSW Course Buyout Request Form

• Please see the SSW Research Handbook for full details.
• Fall Course Buyout Request Form Deadline: May 15^th
• Spring Course Buyout Request Form Deadline: September 15^th

The University of Alabama School of Social Work is committed to making its web resources accessible to all users, and welcomes comments or suggestions on access improvements. If you are unable to access the contents of these documents, please contact (205) 348-7027 or ssw@ua.edu.

Incomplete "I" grades should be recorded only in exceptional cases when: the student (a) has completed a substantial portion of the course and who is otherwise passing, (b) is unable to complete a well-defined portion of a course for reasons beyond the student's control, and (c) in the instructor’s judgment, can complete the required work without repeating the course.

While The University of Alabama policy requires all grades of "I" to be removed no later than 12 months after the end of the term in which they were awarded but prior to the student's graduation or the grade of "I" will be changed to an "F," the instructor can establish an earlier deadline. The "I" may not be used as a means to re-enroll in a course during a subsequent semester. Also, a grade of "I" may not be used to satisfy a prerequisite requirement so students should be prepared to make needed adjustments to any course in the upcoming semester. For more details, see Grades and Grade Points in the Academic Catalog.

It is important that the student be aware that an Incomplete grade calculates as an F in the student's GPA until the grade is resolved and a final grade entered. This can result in implications for scholarships, financial aid, and academic program requirements. For this reason, it is important to resolve Incomplete grades quickly.

Students receiving accommodations through the UA Office of Disability Services of Title IX are entitled to their accommodations when completing missing work. Faculty and students should work together to identify when accommodations are necessary to complete missing work, ensuring that all accommodations are respected.

The Incomplete "I" Grade Agreement is specific for the course identified and is for the opportunity to complete missing work for the course, not to redo assignments that were already attempted/completed. Failure to complete the required work by the agreed-upon due date will result in the instructor changing the grade to an “F.”

Incomplete "I" Grade Agreement Form

CE Approval Request Form  Will you be presenting with UA’s Continuing Education Program soon? Please complete the CE Approval Request Form so that your presentation can be approved for Social Work Continuing Education Credit.

Remember, this should be completed two weeks in advance of CE Events! 

CE Speaker and Presenter Request Form Are you interested in presenting for the UA Continuing Education Program? Please complete the CE Speaker and Presenter Request Form for us to consider your presentation proposal. 

CE Needs Assessment Do you have feedback on what you would like the Continuing Education Program to offer next? Please fill out the CE Needs Assessment Form. 

Visit our Continuing Education page for more information on our current offerings and upcoming events.