SSW Forms

• SSW Request Form. Please use this form to submit requests for work orders, office supplies, business cards, nametags, and visitor parking passes.
• Little Hall Meeting Room Reservation Requests
  • To request a meeting room, go to schedule.ua.edu (please be aware that this website will only work when connected to campus servers)
  • Click on the “Events” tab.
  • Click on the “Event Request” link.
  • Select “Little Hall Request Form” from the drop-down menu.
  • Fill out the form with all of the necessary information.
  • Under “Meeting Recurrence” please select the date and time for your event(s) and then click the “Create” button in the right-hand corner of the form.
  • When requesting a room, select the box next to the meeting name and click “Request Rooms”.
    • Here you can view the rooms that are available or unavailable (highlighted in red) to request.
    • Select the room then click “OK” in the bottom right of the pop-out screen.
  • Click the “Submit” button in the upper left-hand corner.

Please allow a minimum of 7 business days for review and approval.

New SSW faculty and staff members will need to have a UA DocuSign account established for them. Please contact Darcel Green dmgreen@ua.edu to setup your account. Existing SSW faculty and staff should already have an account established, so please email Darcel Green for account access issues.

• DocuSign Account Setup and General Navigation Instructions (PDF)
• Instructions for submitting a DocuSign General Authorization (GA) Form (PDF)
• GA – Dean Signature Required. Please use this version to route all purchasing requests that do not utilize contract and/or grant funds as a funding source.
• GA – Dean’s Signature NOT required. Please use this version to route all purchasing requests (EXCEPT hiring) that are utilizing contract/grant funds as the funding source.
• UA Gift Card Request Form. After submitting General Authorization Form and obtaining all necessary department level approvals, please email gift card request form to dmgreen@ua.edu for Dean review and approval.
• Student Hiring Grid
• UA Spending Policy
• Events Budget Form An events budget form should be submitted with any GA for program or school-wide events. See our Events Planning Guide for helpful tips on how to coordinate an event.

Please allow a minimum of 7 business days for review and approval.

For in-state or out-of-state travel, please submit your SSW Travel Authorization form and Budget Worksheet for review and approval.

If presenting at a conference, please also attach a copy of your abstract acceptance.

• TA – Dean’s Signature Required. Please use this version to route staff travel requests that do not utilize contract/grant funds as a funding source. ALL faculty travel and Title IV-E funded travel require the Dean’s approval, so use this version for those requests as well.
• TA – Dean’s Signature NOT Required. Please use this version to route STAFF travel requests that utilize contract/grant funds (other than Title IV-E) as a funding source.
• TA – Fleet Reservation Form Included. Please use this version route travel requests that require a UA fleet vehicle.
• Budget Worksheet
• UA Travel Policy

All SSW faculty and staff members are required to submit a SSW Faculty & Staff Leave Request Form PRIOR to taking annual and/or scheduled sick leave.

UA time off policies and procedures apply to your leave. The SSW Faculty & Staff Leave Request Form is for internal use and does not remove or supersede any UA leave requirements. For UA time off information, please visit: https://hr.ua.edu/employee-resources/time-off-options.

SSW Course Buyout Request Form

• Please see the SSW Research Handbook for full details.
• Fall Course Buyout Request Form Deadline: May 15^th
• Spring Course Buyout Request Form Deadline: September 15^th

The University of Alabama School of Social Work is committed to making its web resources accessible to all users, and welcomes comments or suggestions on access improvements. If you are unable to access the contents of these documents, please contact (205) 348-7027 or ssw@ua.edu.

Incomplete "I" grades should be recorded only in exceptional cases when: the student (a) has completed a substantial portion of the course and who is otherwise passing, (b) is unable to complete a well-defined portion of a course for reasons beyond the student's control, and (c) in the instructor’s judgment, can complete the required work without repeating the course.

While The University of Alabama policy requires all grades of "I" to be removed no later than 12 months after the end of the term in which they were awarded but prior to the student's graduation or the grade of "I" will be changed to an "F," the instructor can establish an earlier deadline. The "I" may not be used as a means to re-enroll in a course during a subsequent semester. Also, a grade of "I" may not be used to satisfy a prerequisite requirement so students should be prepared to make needed adjustments to any course in the upcoming semester. For more details, see Grades and Grade Points in the Academic Catalog.

It is important that the student be aware that an Incomplete grade calculates as an F in the student's GPA until the grade is resolved and a final grade entered. This can result in implications for scholarships, financial aid, and academic program requirements. For this reason, it is important to resolve Incomplete grades quickly.

Students receiving accommodations through the UA Office of Disability Services of Title IX are entitled to their accommodations when completing missing work. Faculty and students should work together to identify when accommodations are necessary to complete missing work, ensuring that all accommodations are respected.

The Incomplete "I" Grade Agreement is specific for the course identified and is for the opportunity to complete missing work for the course, not to redo assignments that were already attempted/completed. Failure to complete the required work by the agreed-upon due date will result in the instructor changing the grade to an “F.”

Incomplete "I" Grade Agreement Form